Since this launch, we’re now excited to announce a series of improvements available to Suite customers. The Google Analytics 360 Suite houses vital data for marketers to understand how their marketing programs, websites, and apps are performing; carefully controlling access to this data and monitoring what happens with it is a top priority, and we’ve made solid improvements.
User management for your Organization
Managing users’ access to your data and Suite assets is critical, and must be done in the context of your organization. The first step towards controlling your data access is to let us know which accounts your organization manages. Organization administrators can do this in the new Suite Home product: http://360suite.google.com/. Administrators will see an “Admin” tab, and underneath it lies the ability to link and verify all of your accounts with the Suite’s products to your organization:
Linked accounts must be verified before user management features will apply to them.
Centralized User Auditing
Once you have linked and verified all of your accounts within Suite products, we compile a powerful user-auditing report for you. This report lists all users that have access to any of the accounts you linked across all Suite products. This is the only place where you can find a cross-product and cross-account list of users.
For each user in this report, we list rich data to help you make informed decisions about who has access to your corporate accounts. We show the user’s name and picture (when available), their Suite roles, and which products within your organization the user has access to. For all linked Google Analytics accounts, we show the last time the user accessed data from any of them.
Even more details can be loaded per user to show a summary of all the data that user has access to, such as how many properties or containers the user can access, whether the user is licensed for Data Studio, etc.
You can use advanced filters to restrict data shown on screen; for example, you can show only users who haven’t accessed Analytics data over the last 6 months:
Remove Stale Users
Combining all of the actions above, you can complete an important task: identifying and removing stale users from your Analytics accounts (other Suite products to come in the future.) After you filter for only users who haven’t logged in recently, you can visit the details pane for those users and remove them from Analytics:
Suite Change History lets you keep track of when a change was made, who made the change, and what was changed. For example, you can easily see when someone linked a new account to your organization, added or removed users, changed the service level for an object, or changed the end date on an order. Having a record of these changes eliminates confusion over something like an increase in billing. Instead of wondering, you can search your change history to see that one of your administrators changed the service level for a property from Standard to 360, or made changes to the billing parameters. Access to change history is restricted to Owners.
Get Started: Complete your Suite Setup to Use these Features
Organization administrators can login to 360suite.google.com to complete their Suite setup and start using these features right now; contact your account manager if you’re not sure who your organization administrators are. Verify all accounts linked to your organization, then visit your Organization page in Suite Admin to enable the Suite experience today.
Put all these powerful administration features to use right now for your organization to tightly monitor & control access to your valuable data. We have many more improvements planned for the future; so stay tuned as we launch more, and truly bring an enterprise-grade experience to life in the Google Analytics 360 Suite.